10 Best Confluence Apps to Simplify Your Workflow

1. SubSpace Navigation for Confluence

• Category: Navigation & Menus
• Availability: Cloud, Server, Data Center

SubSpace Navigation supercharges Confluence’s native navigation functionality with a fully customizable and intuitive centralized menu structure - that simplifies access to key content - from Confluence space to a YouTube page. It’s handy for larger organizations with complex Confluence setups so that users can quickly find the resources they need.

2. Navitabs - Tabs for Confluence

• Category: Navigation & Menus
• Availability: Cloud, Server, Data Center

Navitabs  improves Confluence’s organization by adding a tabbed interface to pages, making organizing and displaying content easier. Instead of scrolling through long pages, users can click through tabs to quickly access different pages. This is ideal for simplifying content-heavy Confluence spaces (e.g., onboarding guide) and providing a cleaner user experience. 

3. Scroll Documents for Confluence

• Category: Knowledge & Content Management
• Availability: Cloud, Server, Data Center

This app offers advanced content management features, such as version control and change tracking, that can modernize team workflows. Users can also maintain a single source of truth while easily exporting content in various formats like Word, PDF, and HTML or publishing it online.

4. Comala Document Management

• Category: Knowledge & Content Management
• Availability: Cloud, Server, Data Center

The app enables customized approval workflows, ensuring that documents undergo necessary reviews with transparency. This automation reduces manual tasks, boosts collaboration, and ensures compliance, thus allowing teams to focus on their core objectives. 

This app is greatly beneficial for businesses that rely on structured documentation review processes, such as legal firms, healthcare organizations, and government agencies.

5. GoEdit - Simply edit attachments!

• Category: Knowledge & Content Management
• Availability: Cloud, Server, Data Center

As the name suggests, the app provides one-click editing of attachments directly within Confluence. Users can open and modify files using their preferred desktop applications without any cumbersome download and upload processes. Updates are reflected in the system in real time. 

6. Gantt Chart Planner for Confluence

• Category: Project Management
• Availability: Cloud, Data Center

Usually, teams use Confluence to store their project brief and Jira to manage the project tasks; this app bridges the two platforms. When you change the status of tasks on the chart from Confluence, they get updated on Jira at the same time. 

With its intuitive drag-and-drop interface, teams can create and adjust Gantt charts, track dependencies, and monitor project progress visually and in real time. 

7. SharePoint Connector for Confluence

• Category: Project Management
• Availability: Cloud, Server, Data Center
   

The SharePoint Connector bridges the gap between Confluence and SharePoint/OneDrive, allowing users to sync and access documents between these platforms. Users can embed, share, and edit SharePoint documents directly within Confluence. It’s perfect for teams that use both tools to synchronize content in real time and ensure that important files are accessible from either platform.

8. ScriptRunner for Confluence

• Category: Project Management
• Availability: Cloud, Server, Data Center

ScriptRunner for Confluence modernizes team workflows and manages content efficiently through its automation and customization capabilities. With this app, you can create custom scripts and macros to automate repetitive tasks. For example, you can set up a macro to automatically add multiple labels to Confluence pages that are missing them.

9. No Email Storm

• Category: Productivity
• Availability: Server, Data Center

You know how sometimes you can forget to uncheck “Notify Watchers” when editing Confluence pages until your colleagues are bombarded with notifications? You can avoid this exact issue by installing the No Email Storm app. 

This plugin adds a clear "Save & Notify" button next to the standard "Save" button. This way, it should be easier for you to manage notifications and keep inboxes clean for yourself and your team.

10. Nutshell AI Video Summaries for Confluence

• Category: Productivity
• Availability: Cloud

Your organization produces numerous videos daily, but much of that knowledge is lost because it's unsearchable, requiring you to watch the entire recording to find relevant information. This app automatically generates concise summaries and key points in their preferred language from videos uploaded or linked within Confluence. Teams can quickly grasp essential information without watching lengthy recordings, improving knowledge sharing and productivity.